Accounts Payable & Fiscal Year 2013 Close

We are almost at the end of the fiscal year, June 30 and here are the year-end reminders.

  • Please submit all invoices and expenditure requisitions related to 2013 budget year activity as soon as possible.  Due to various reporting deadlines, we can only process items related to the 2013 budget year through July 15, 2013.  Any items received after that time will be considered to be part of your fiscal year 2014 budgets.  If you are aware of a significant expenditure related to the 2013 budget year for which you may not receive an invoice as of July 15, 2013, please notify me via email at  Please indicate the account(s) to charge, the approximate dollar amount of the expenditure, and provide any supporting documents such as receiving documents or email correspondence.  I will ensure that this estimated amount is included against your 2013 budget.
  • You should not order any items related to the 2013/2014 academic year in June.  As a reminder, an item must be physically received, or the services must have been rendered or performed, before June 30th in order for an item to be counted against your budget for 2013.  Supplies for the fall semester should not be purchased until after July 1.  Any noted invoices and expenditure requisitions that do not meet this general rule will automatically be counted against your 2014 budget.
  • Please ensure that any cash or checks are brought to our office by the end of the day June 28.  For any weekend operations, please bring the information to our office on Monday morning, July 1.
  • June credit card statements need to be submitted to our office by July 15, 2013.  The credit card statements will be reviewed for accounting in the proper period.

Thank you in advance for your attention to these matters.  If you have any questions, contact at x1305 or via e-mail.