CONFIDENTIALITY OF STUDENT RECORDS – The Annual Notification of Rights Under FERPA

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records. They are:

  1. The right to inspect and review the student’s educational records within 45 days of the day the University receives a request for access. Students should submit to the Registrar written requests that identify the record(s) they wish to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected.
  2. The right to request the amendment of the student’s education records that the student believes is inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his/her right to a hearing regarding the request for amendment.
  3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position; a person or company with whom the University has contracted; a person serving on the Board of Trustees; a student serving on an official committee or assisting another school official in performing his/her professional responsibilities.
  4. The right to file a complaint with the US Department of Education concerning alleged failures by the University to comply with the requirements of FERPA:

Family Policy Compliance Office
US Department of Education
600 Independence Avenue, SW
Washington DC 20202-4605

Directory Information
The University may use its discretion to disclose Directory Information about students upon request unless specifically informed by the student in writing that this type of information should not be released. Directory Information includes:

* student name
* address & telephone number (local & permanent)
* major field(s) of study
* sports & activities participation
* most previous school attended
* height/weight of athletic team members
* photographs
* birthdate
* e-mail address
* dates of attendance, degrees and awards
* high school attended

Written requests to withhold the release of Directory Information must be submitted to the Office of the Registrar. This request will be honored for one year. Written notice must be received annually to renew the request.