Accounts Payable and Fiscal Year 2012 close

We are quickly nearing the end of the fiscal year, June 30.  Please ensure that any cash or checks are brought to our office by the end of the day June 30.  Please submit all invoices and expenditure requisitions related to 2012 budget year activity as soon as possible.  Due to various reporting deadlines, we can only process items related to the 2012 budget year through July 13, 2012.  Any items received after that time will be considered to be part of your fiscal year 2013 budgets.  If you are aware of a significant expenditure related to the 2012 budget year for which you may not receive an invoice as of July 13, 2012, please notify me via email at Deanne.Fenstermacher@desales.edu.  Please indicate the account(s) to charge, the approximate dollar amount of the expenditure, and provide any supporting documents such as receiving documents or email correspondence.  I will ensure that this estimated amount is included against your 2012 budget.

You should not order any items related to the 2012/2013 academic year in May or June.  As a reminder, an item must be physically received, or the services must have been rendered or performed, before June 30th in order for an item to be counted against your budget for 2012.  Any noted invoices and expenditure requisitions that do not meet this general rule will automatically be counted against your 2013 budget.

With these parameters in mind, we request that you avoid any unnecessary expenditures throughout the summer months. The budgetary reductions outlined in the five-year strategic plan coupled with the continued uncertainty in the economy dictate prudent conservation of our available resources.

A few other processing reminders: [Read more…]

DUC Parking Lot Congestion, Today, 5/11

DeSales University is hosting a large event in the DeSales University Center on this Friday, May 11, 2012.  The DUC is the location of the St. Luke’s University Hospital Network Management Conference from 8:00 a.m. until 4:30 p.m.

We expect a total of 400 attendees. The DeSales University Center Parking Lot will be full from 8:30 am until 4:00 pm.

University faculty, staff, and students should plan to park in the Billera, Trexler, Labuda, or McShea lots.

Questions? Michael.Duffy@desales.edu

Clothing Drive, All Week

Have too much clothing to pack?  Donate your extra outfits to the Boys & Girls Club!  Each Residence Hall has a bin in their lobby.  Clothing will be sold at the Boys & Girls Club Second-Hand Shop and the funds will be donated to the Lehigh Valley Boys &  Girls Club.

Questions?  Contact Jaime.gerhart@desales.edu.

DSU Geocaching Club Book Drive extended to 5/12

Books needed!

The DeSales Geocaching Club sponsored by World Wide Book Drive has extended their book drive until May 12. If you have books you don’t need – especially text books – please consider donating them. All books go to promoting world literacy. Collection Boxes are set up in the DUC, Dooling, the Library and McShea.

E-mail Andrew Ivankovits at ai2904@desales.edu with any questions. Thank you for your donation!