We are quickly nearing the end of the fiscal year, June 30. Please ensure that any cash or checks are brought to our office by the end of the day June 30. Please submit all invoices and expenditure requisitions related to 2012 budget year activity as soon as possible. Due to various reporting deadlines, we can only process items related to the 2012 budget year through July 13, 2012. Any items received after that time will be considered to be part of your fiscal year 2013 budgets. If you are aware of a significant expenditure related to the 2012 budget year for which you may not receive an invoice as of July 13, 2012, please notify me via email at Deanne.Fenstermacher@desales.edu. Please indicate the account(s) to charge, the approximate dollar amount of the expenditure, and provide any supporting documents such as receiving documents or email correspondence. I will ensure that this estimated amount is included against your 2012 budget.
You should not order any items related to the 2012/2013 academic year in May or June. As a reminder, an item must be physically received, or the services must have been rendered or performed, before June 30th in order for an item to be counted against your budget for 2012. Any noted invoices and expenditure requisitions that do not meet this general rule will automatically be counted against your 2013 budget.
With these parameters in mind, we request that you avoid any unnecessary expenditures throughout the summer months. The budgetary reductions outlined in the five-year strategic plan coupled with the continued uncertainty in the economy dictate prudent conservation of our available resources.
A few other processing reminders: [Read more…]